MICROSOFT WORD 2000

How to Start MS-Word

Click on Start Menu - after that Programs - Microsoft Word
After that MS--Word will be open and window will be display like this:-

Title Bar

We will start with the Title bar, which is located at the very top of the screen. On the Title bar, Microsoft Word displays the name of the document you are currently using. At the top of your screen, you should see "Microsoft Word - Document1" or a similar name.

MENU BAR

The Menu bar is directly below the Title bar and it displays the menu. The menu begins with the word File and continues with Edit, View, Insert, Format, Tools, Table, Window, and Help. You use the menu to give instructions to the software

These are Toolbars

STANDARD TOOLBAR

FORMATTING TOOLBAR

Toolbars provide shortcuts to menu commands. Toolbars are generally located just below the Menu bar. sometimes these toolbars are hide in some computer. To show this toolbars Click on View Menu - click toolbars - click standard option & formatting option.

RULER BAR


The ruler is generally found below the main toolbars. The ruler is used to change the format of your document quickly. To display the ruler: click on View Menu - Click on Ruler

TEXT AREA

Just below the ruler is a large area called the "text area." You type your document in the text area. The blinking vertical line in the upper left corner of the text area is the cursor. It marks the insertion point. As you type, your work will show at the cursor location. The horizontal line next to the cursor marks the end of the document.

HORIZONTAL AND VERTICAL TOOLBAR

By this toolbar we can move up, down, left and right to our page.

NOW WE START HOW TO USE MICROSOFT WORD

FILE MENU

How to Open

Start – Program – Microsoft Word

New:- Create new file
Method :- File-new-ok

Open (File menu)
Opens or finds a file.
Method;- File – Open – select file – open

Save :- Save to File
Method:- File – save – give name – save

Save as :- Save to file with different name.
Method:- File – save as – give name – save

Save As Web Page (File menu)
Save as Web Page:- Saves the file in HTML format (a Web page), so that it can be viewed in a Web browser.
Method:- File – save as web page – give name – save

Web Page Preview
Allows you to preview the current file as a Web page in your browser so that you can see how it will look before publishing it.
Method:-File – web page preview

Page Setup (File menu)
Sets margins, paper source, paper size, page orientation, and other layout options for the active file.

To set margins
Method:- File – page setup – set margin – ok

To set paper size
Method:- File – page setup – paper size – selection paper size – ok

To set the orientation
Mean if your to take printout in Vertical position then we selection portrait and landscape means horizontal positon.

Method:- File – page setup – Paper size - click portrait or landscape – ok

Print Preview (File menu)
Shows how a file will look when you print it.
Method:- File – Print Preview
Then come out from print preview click Close button

Print (File menu)
Prints the active file or selected items.
Method:- File – Print – Select range – ok
All – All pages
Pages :- In Pages box you type page range like if you want to print from 1st page to 4th page you type 1-4 and you want to print 1st or 4th page you type 1,4 – ok

Current page – Where has you curser – ok

Properties (File menu)
Displays the property sheet for the active file. Like file location, size etc.
Method:- File – properties – general – ok


EDIT MENU

Undo (Edit menu)
Reverses the last command or deletes the last entry you typed. for example suppose we are typing something and accidently it delete then at that time we will click on Edit menu and Undo option
Method:- Edit – Undo

Repeat (Edit menu)
Repeats your last command or action,
Method:- Edit – Redo

Cut (Edit menu)
Removes the selection from the active document and places it on the Clipboard.
Method:- Select matter – Edit – Cut
Bring Curser on that location where you want to move this matter.
Edit – Paste
HOW TO SELECT OR HIGHLIGHT A MATTER.
1. Place the cursor before or after the text you wish to highlight.
2. Hold down the left mouse button.
3. Move the mouse left, right, up, or down until the text is highlighted.

By Shift Key or Arrow Keys we can select our matter through keyboard.

Copy (Edit Menu)
Copies the selection to the Clipboard.
Method:- Select matter – edit – copy
Bring Curser on that location where you want to paste this matter.
Edit – paste

Paste Special (Edit menu)
Pastes Formatted text into simple text only.

Method:- Format to matter – copy matter click edit – paste special – select unformatted text – ok

Clear (Edit menu)
Deletes the selected object or text without putting it on the Clipboard. This command is available only if an object or text is selected.
Method:- Select text – edit – clear

Select All (Edit Menu)
Select everything.
Method:- Edit – select all

Find (Edit Menu)
To find any particular word.
Method:- Edit – find – type word – find next

Replace (Edit Menu)
Searches for and replaces the specified text and formatting.
Method:- Find word – edit – replace – type replace word in replace box – replace


Go To (Edit menu)
In Microsoft Word, moves the insertion point to the item you want to go to. You can move to a page number, comment, footnote, bookmark, or other location.
Method:- Edit – go to – select page or line – give line or page no – go to


VIEW MENU

Normal (View menu)
Switches to normal view, which is the default document view for most word-processing tasks, such as typing, editing, and formatting.
Method:- View – normal

Web Layout
Switches the active document to Web layout view, which is an editing view that displays your document as it will appear in a Web browser.
Method:- View – Web layout

Print Layout
Switches the active document to print layout view, which is an editing view that displays your document as it will print. Print layout view uses more system memory, so scrolling may be slower, especially if your document contains many pictures or complex formatting.
Method:- View – Print layout

Toolbars (View menu)
Displays or hides toolbars. To display a toolbar, select the check box next to the toolbar name. To hide a toolbar, clear the check box.
Method:- View – Toolbars

Ruler (View menu)
Displays or hides the horizontal ruler, which you can use to position objects, change paragraph indents, page margins, and other spacing settings.
Method:- View - Ruler


Document Map (View menu)
Turns on or off the Document Map, a vertical pane along the left edge of the document window that outlines the document structure. Use the Document Map to quickly browse a long or online document and to keep track of your location in it.
Method:- Make heading by format bar and click on View – Document Map

Header and Footer (View menu)
Adds or changes the text that appears at the top and bottom of every page or slide.
Method:- View – Header and Footer – type header – click switch between header and footer – type footer – close

Full Screen (View menu)
Hides most screen elements so that you can view more of your document. To switch back to your previous view, click or press ESC.
View – Full screen

Zoom (View menu)
Controls how large or small the current file appears on the screen.
Method:- View – Zoom – Select percentage – ok

INSERT MENU

Break (Insert menu)
Inserts a page break, column break, or section break at the insertion point.
Method:- Insert menu – break – ok

Page Numbers (Header and Footer toolbar)
Inserts page numbers that automatically update when you add or delete pages.
Method:- Insert menu – page number – select position – selection alignment – ok

Date and Time (Insert menu)
Adds the date and time to an individual slide using the format you choose. If you want to add the date and time to every slide, use the Header and Footer command (View menu).
Method:- Insert menu – date and time – select date and time – ok

AutoText
Creates or inserts an AutoText entry.
Method:- select matter - Insert menu – auto text – new – give name – ok after that type name which you give in auto text box and press space bar or enter.

Symbol (Insert menu)
Inserts symbols and special characters from the fonts that are installed on your computer.
Method:- insert menu – symbol – select symbol – ok

Comment
Inserts a comment at the insertion point.
Method:- insert menu – comment – type comment – close

Footnote
To type footnote for any word.
Method:- insert menu – footenote – ok – type footnote

Caption (Insert menu)
Inserts captions for tables, figures, equations, and other items.
Method:- insert picture – insert menu- caption – ok

Cross-reference (Insert menu)
Inserts a cross-reference to an item in a document.
Method:- type some headings on every page or numbering item – insert menu – cross-reference – select heading or numbering item in reference type box – select heading or numbering item – insert.

Index & Table
Make index and table in the document.
Method:- Make heading on every page – go last or first page – insert menu – index & table – table of contents – ok

Picture (Insert menu)
Clip Art
Opens the Clip Gallery where you can select the clip art image you want to insert in your file or update your clip art collection. In PowerPoint, this command is available only in slide and notes views.
Method:- insert menu – picture – clip art – select picture – insert clip

Picture
From File (Insert menu)
Inserts an existing picture in the active file at the insertion point.
Method:- Insert menu – picture – from file – select file – insert

AutoShapes Menu
Displays the AutoShape categories you can insert. Click an AutoShape category, click the AutoShape you want, and then click or drag in the active window where you want to insert the AutoShape. To draw an AutoShape that retains its default height-to-width ratio, hold down SHIFT while you drag.
Method:- insert menu – picture – auto shapes

Insert WordArt
Creates text effects by inserting a Microsoft Office drawing object.
Method:- insert menu – picture – word art – selection you writing style - type text – ok

Chart
Creates a chart by inserting a Microsoft Graph object.
Method:- insert menu – picture – chart – fill value – click outside

Text Box
Create text box
Method:- insert menu – text box – make box – do type matter.

File (Insert menu)
Inserts all or part of the file you select, into the active file at the insertion point.
Method:- Insert menu – file – select file – insert

Object (Insert menu)
Inserts an object ¾ such as a drawing, WordArt text effect, or an equation ¾ at the insertion point.
Method:- Insert menu – object – select paintbrush picture program – ok – make picture – click outside

Bookmark (Insert menu)
Creates bookmarks, which you can use to mark selected text, graphics, tables, or other items.
Method:- select matter – insert menu - bookmark – give name – add
To see bookmark :- insert menu – select name – go to

Hyperlink
Inserts a new hyperlink of file or edits the selected hyperlink.
Method:- insert menu – hyperlink – file – select file – ok – ok

FORMAT MENU

Font (Format menu)
Changes the font, font style, font size, font colour, underline style, underline colour, character spacing and text effect formats of the selected text.
Method:- select matter – font – select font, font style, font size, font colour, underline style, underline colour, effect – ok
For character spacing – select matter – format – font – character spacing – select spacing condensed or expanded (in spacing box) – ok
For Text Animation :- select matter – format – font – text effect – select animations – ok

Paragraph (Format menu)
Changes paragraph indents, text alignment, line spacing, pagination, and other paragraph formats in the selected paragraph.
Method:- select matter – format menu – paragraph – select first line option (in special box) – ok
For line spacing :- select matter – format menu – paragraph – select line spacing (in spacing box) – ok

Bullets and Numbering (Format menu)
Adds bullets or numbers to selected paragraphs and modifies the bullets and numbering format.
Method:- for bullets- select matter – format – bullet and numbering – select bullet – ok
For number format – select matter – format – bullet and numbering – numbered – select numbering – ok

Border And Shading (Format menu)
Adds borders and shading to selected text, paragraphs, pages, table cells, or pictures.
To make border of selected text.
Method:- Select matter – format – border & shading – selection border – ok
To make page border.
Method:- format – border & shading – page border – select art in art box – ok

To shading of selected text.
Method:- select matter – format – border & shading – shading – select colour – selection pattern – ok

Columns (Format menu)
Changes the number of columns in a document or a section of a document.
Method:- Select matter – format – column – select columns – ok

Tabs (Format menu)
Sets the position and alignment of tab stops and determines the type of leader character for each tab stop.
Method:- format – tabs – give position like 2.6 – add – give position 3 – add – ok

Drop Cap (Format menu)
Formats a letter, word, or selected text with a large initial ¾ or "dropped" ¾ capital letter. A "drop cap" is traditionally the first letter in a paragraph, and it can appear either in the left margin or dropped from the base line of the first line in the paragraph.
Method:- select matter – format – drop cap – select cap – ok

Change Case (Format menu)
Changes the capitalization of selected text. Convert text into Upper case, lower case, senetences, toggle case, title case etc
Method :- select matter – format – change case – select case – ok

Background (Format menu)
Change background colour
Method:- format – background – click on colour

Web Theme (Format menu)
Applies a new or different theme, or removes a theme in a Web page, document, e-mail message, or data access page. A theme is a set of unified design elements and color schemes for background images, bullets, fonts, horizontal lines, and other document elements.
Method:- format – theme – select theme – ok

AutoFormat (Format menu)
Analyzes the content of the active file and then automatically formats the file. If you want to change the automatic formatting options before autoformatting begins, use the AutoFormat command (Format menu) instead of clicking .
Method:- format – auto format – ok

Style (Format menu)
Defines or applies to the selection a combination of formats, called a style.
Method:- select matter – format – style – select style – ok

TOOL MENU

Spelling and Grammar (Tools menu)
Checks the active document for possible spelling, grammar, and writing style errors, and displays suggestions for correcting them. To set spelling and grammar checking options, click Options on the Tools menu, and then click the Spelling and Grammar tab.
Method:- Tool menu – spelling and grammer – check spelling – ok

Set Language (Tools menu)
Designates the language of selected text in a file that contains more than one language. The spelling checker automatically uses the dictionary for the designated language.
Method:- tool – language – set language – select language – ok

Language Thesaurus (Tools menu)
Replaces a word or phrase in the document with a synonym, antonym, or related word.
Method:- select word – tool – language – Thesaurus


Word Count (Tools menu)
Counts the number of pages, words, characters, paragraphs, and lines in the active document. Punctuation marks and special symbols are also included in the word count.
Method:- Tool menu – word count

AutoCorrect (Tools menu)
Sets the options used to correct text automatically as you type, or to store and reuse text and other items you use frequently.
Method:- Tool – Auto correct – type word in replace box like ‘A’ and type Atul in Replace box – add – close


Protect Document, Unprotect Document (Tools menu)
Prevents changes to all or part of an online form or document except as specified. You can also assign a password so that other users can annotate a document, mark revisions, or fill in parts of an online form. When a document is protected, this command changes to Unprotect Document.
Method:- Tool – protect document – form – give password – ok – again type same password – ok
For unprotect:- tool unprotect document – give password – ok

Mail Merge (Tool Menu)
Merge letters and addresses.
Method:- type letter – tool – mail merge – create – form letter – active window – get data – create data source – delete extra field – ok – give name – save – edit data source – type address – add new – after type addresses – ok – get curser at the top of the page – click insert merge field – click field name – same like this all fields do insert in the document – merge to new document.

Envelopes and Labels (Tools menu)
Creates an envelope or a single mailing label, or inserts the same name and address on an entire sheet of mailing labels.
Method:- tool menu – envelopes and label – type address - print

Letter Wizard (Tools menu)
Runs the Letter Wizard, which helps you quickly create letters.
Method:- tool menu – letter wizard – type information – ok – type letter

Customize (Tool menu)
Customizes toolbar buttons, menu commands, and shortcut key assignments.
Method:- tool – customize – toolbar – new – give name – ok – commands – drag button by mouse on toolbar.

Options (Tools menu)
Modifies settings for Microsoft Office programs such as screen appearance, printing, editing, spelling, and other options.
Method:- tool menu – option – set option

TABLE MENU

Insert Table (Table menu)
Inserts a table in the document with the number of columns and rows you specify.
Method:- table – insert – table – type No. in row and column box – ok

Insert Columns to the Left
Inserts a column into the table to the left of the insertion point. If more than one column is selected, the same number of columns are inserted into the table to the left of the selection.
Method:- Table – insert – insert column to the left

Insert Columns to the Right
Inserts a column into the table to the right of the insertion point. If more than one column is selected, the same number of columns are inserted into the table to the right of the selection.
Method:- Table – insert – insert column to the right

Insert Rows Above
Inserts a row into the table above the insertion point. If more than one row is selected, the same number of rows are inserted into the table above the selection.
Method:- table menu – insert – insert row above

Insert Rows Below
Inserts a row into the table below the insertion point. If more than one row is selected, the same number of rows are inserted into the table below the selection.
Method:- table menu – insert – insert row below

Cells
Inserts cells starting at the insertion point. You can choose to shift other cells in the table to the right or down. You can also insert an entire row or column.
Method:- table menu – insert menu – cell – ok

Delete Table
Deletes the selected table from the document.
Method:- table – delete – table

Delete Columns
Deletes from the table the selected columns or the column that contains the insertion point.
Method:- table – delete – column

Delete Rows
Deletes from the table the selected rows or the row that contains the insertion point.
Method:- table – delete – row

Delete Cells
Deletes from the table the selected cells or the cell that contains the insertion point.
Method:- table – delete – cell

Merge Cells
Merge selected cells into one cell
Method:- do select cells - Table – merge cells

Split Cells / Unmerge Cells
In Microsoft Word and Microsoft PowerPoint, splits the selected cells into the number of rows and columns you enter.
Method:- bring point on cell – table – split cells – type no of column – ok

Split Table (Table menu)
Divides a table into two separate tables and inserts a paragraph mark above the row that contains the insertion point.
Method:- Bring pointer on that row from where you want to split the table – table – split table

AutoFormat (Table menu)
In Microsoft Word, automatically applies formats, including predefined borders and shading, to a table. Automatically resizes a table to fit the contents of the table cells.
Method:- pointer on table – table – auto format – select format – ok

AutoFit to Contents
Automatically adjusts the width of columns in the table, based on the amount of text you type.
Method:- pointer on table – table – auto fit – auto fit to contents

AutoFit to Window
Automatically resizes the table so that it fits within the window of a Web browser. When the window size of the Web browser changes, the table size automatically adjusts to fit within the window.
Method:- pointer on table – table – auto fit – auto fit to window

Fixed Column Width
Makes each column a fixed width in the table, using the current widths of the columns.
Method:- pointer ont able – table – auto fit – fixed column width

Distribute Rows Evenly
Changes the selected rows or cells to equal row height.
Method:- select rows- table – auto fit – distribute row evently

Distribute Columns Evenly
Changes the selected columns or cells to equal column width.
Method:- select columns – table - auto fit – distribute columns evently.

Heading Rows Repeat (Table menu)
Designates the selected rows to be a table heading that is repeated on subsequent pages if the table spans more than one page. This command is available only if the selected rows include the top row of a table.
Method:- make table 3 or 4 pages – bring pointer in first row – table – heading row repeat – type heading

Convert Table to Text
Converts a selected table or selected table rows to text, separating the contents of the cells in each row with the separator character you specify.
Method:- pointer on table – table – convert – table to text

Sort
Arranges the information in selected rows or lists alphabetically, numerically, or by date.
Method:- make list - pointer on list – table – sort – ascending or descending – ok

Formula (Table menu)
Performs mathematical calculations on numbers.
Method:- bring pointer below numbers cell – table – formula – ok

Gridlines
In a table, the Gridlines command (Table menu) displays or hides dotted gridlines to help you see which cell you're working in. Table gridlines don't print; if you want to add printable gridlines to your table, use the Borders and Shading command (Format menu).
Method:- select table – click on outside border button (which is format bar) – select no border
To hide gridlines – table – hide gridlines. To show gridlines – table – show gridlines.

WINDOW MENU

New Window (Window menu)
Opens a new window with the same contents as the active window so you can view different parts of a file at the same time.
Method:- Window – New window


Arrange (Window menu)
Displays all open files in separate windows on the screen. The Arrange command makes it easier to drag between files.
Method:- window menu – arrange all

Split (Window menu)
Splits the active window into panes, or removes the split from the active window.
Method:- window menu – split. To unsplit window – window – remove split

--------------------------END----------------------------